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Assistant Company Secretary

Company Growthpoint Properties
Reference # ACS01
Published 04/05/2021
Contract Type Permanent
Location Sandton, Gauteng, South Africa
Introduction
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.
Job Functions Administration,Advisory,Board of Directors,Communications,Compliance & Regulatory Affairs,Data Management,Executive Management,Facilities & Property Manager,Finance,Legal,Management,Management Consulting,Personal Assistant,Strategic Communication
Industries Facilities & Property Management,Property Development
Specification
Job purpose

To provide Company Secretarial and administrative support by providing full secretarial & administrative assistance whilst maintaining confidentiality and discretion at all times. To act as a key support partner to and be an extension of the Company Secretary, Company Secretarial Team, and Executive Directors and Executive team through professional interactions with various stakeholders that are engaged with on a daily basis.
To provide first line application support to users in an efficient and accurate manner.

Duties and responsibilities

•Minutes
oEnsure accurate minutes are taken of the Growthpoint Deal Forum, Growthpoint Telecommunication Investment Company and Staff Incentive Scheme Meetings.
oFacilitation of meetings, preparation of agendas and follow up on matters arising.
o- Preparation of reports.
o- Attendance and recording of meetings.
o- Provide minute extracts, as required.
oEnsure all minutes are signed and the minute books are updated.

•Statutory
oDraft company resolutions.
oCompletion and submission of required documentation to CIPC - company changes (directors etc.) - MOI's etc.
oEnsure statutory files are maintained correctly and timeously.
o Maintenance of statutory record on E-sec.
o XBRL conversions and submission.

•Administration
oCoordinate and generate the powers of attorney.
oProper and accurate Group / organogram and investments maintained for all subsidiaries.
oMonitor and provide guidance for levels of authority.
oProvide supporting documents and paperwork for general signing authorities, upload to the intranet and maintain library.
oEnsure the Access to Information manual is updated and submitted timeously.
oCollate all share movements of Directors and Executive members.
oPrepare and ensure that directors financial and directorships interests, register of interests in shares are updated for noting at quarterly Board meetings.
oResponsible for filing room and Electronic library (intranet).

•General Liaison and Queries
oLiaise with Auditors regarding statutory records.
oRespond to general queries regarding FICA, Tenders / Credit Applications, SARS, B-BBEE Verification.
oGift declaration register.
Requirements
Experience

•3 - 4 Years relevant working experience as an Assistant Company Secretary post qualification
•Understanding of the Company Secretariat function.

Qualifications

•Completed (Charted Institute of Secretaries) qualification

Competencies and Skills

•High computer literacy – proficient in Word (essential), Excel (essential) and PowerPoint
•Attention to detail of utmost importance.
•Meeting deadlines, despite reliance of others.
•Minute taking.
•Ability to organise and prioritise.
•Strong interpersonal skills – an ability to interact with people at all levels.
•Capable of working in a pressurized environment – able to occasionally work unsociable hours and with an increased workload.
•Good business sense and able to pick up concepts quickly.
•Strong sense of discretion.
Job Closing Date 11/05/2021
   
   
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Last Updated: 4-3-2021 [21.03.01.02]
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